SOUTHERN MAINE PRIDE 2009

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June 14 through June 21, 2009 - Portland, Maine

2008 PRIDE Festival Saturday June 21
Festival Registration Information
BEFORE or ON Friday June 13, 2008

$  50 Non-Profit Organization Non-Vendor
$  80 Non-Profit Organization Vendor
$  70 Individual Vendor Non- Merchandise
$100 Merchandise Vendor
$200 Food/Beverage Vendor
$  10 Each additional Table
$    5 Each additional Chair		AFTER June 13 - No Later Then Friday June 20

$  70 Non-Profit Oraganization Non-Vendor
$100 Non-Profit Organization Vendor
$  90 Individual Vendor Non- Merchandise
$120 Merchandise Vendor
$300 Food/Beverage Vendor
$  15 Each additional Table
$  10 Each additional Chair
Festival Registration Online
Official Name Of Registration
Street Address
And/Or P.O. Box
City
State
Zip Code
Daytime Phone() -
Evening Phone() -
Fax() -
E-mail Address
Web Site
Contact Person
Title/Affiliation
Contact Person Phone() -
Contact Person Cell() -
Contact Person Email
Have you participated before? Yes or No
Vending Purpose
Brief description of vending
Number of people staffing table(s)
Type of Vending; Merchandise, Pride Gear/Wear, Informational/PR, Brochures/Pamphlets, Community Service, Food/Beverages, Etc.
Will you need additonal tables? (One will be provided) Yes or No, How many?
Will you need additional chairs? (Two will be provided) Yes or No, How many?
Dollar amount you will be sending to confirm Registration
Payment form; Check, Money Order, Cash, Other
Send Payment To:
Southern Maine Pride
C/O Paint Design Unlimited,
500 Forest Ave., Portland, ME 04101

Please be sure to include your Official Registration Name either on the check or on a note.
Festival Registration Rules
General

1. Festival Vendors must submit a completed registration with the appropriate fee(s).
2. Vendors agree to the following rules and are responsible to inform participants or employees of the rules.
3. Festival set up begins at 11:00 A.M. All Vendors must check in by 12:30 P.M.
4. The Festival will begin around 1 P.M., Saturday June 21st, 2008 as Parade participants arrive.
5. As it is impossible to anticpate every situation that may arise, any conduct that violates statute of the State of Maine or the City of Portland will not be tolerated. Any company, organization or individual violating these statues will not be allowed to participate in the Pride Festival.
6. Vendors are responsible for the set-up and breakdown of their own area in a timely and orderly manner.
7. Vendors must cooperate with each other and respect the integrity of Deering Oaks Park while transporting in and removing their wares and equipment.
8. Vendor's location will be at the discretion of Southern Maine Pride. 
9. Vendors will be assigned location and areas by specific layout and design of the Pride Festival. Southern Maine Pride reserves the right to relocate a Vendor based on conflict of goods and/or misrepresentation on the registration.
10. All Vendors are responsible for clean up of any trash or refuse in the immediate vicinity or their vendor location or associated with thier vendor activities. Any Vendor not in compliance may be subject to additional clean-up costs or fees.

Entry Requirements
  1. All vendors must submit a completed registration. Contact information for the company, organization and individual submitting the registration must be complete or it may delay the entry process.
  2. The correct fee(s) must be included with the registration, including fees past due.
  3. Fees are quoted per unit. Companies, organizations or individuals may sponsor entries with multiple units, but a separate fee will be assessed for each unit. Units not covered by fees paid will not be allowed to conduct vendor activities and may jeopardize participation by the entry.
  4. Any food Vendor selling perishable goods (including but not limited to eggs, meats, mayonnaise, etc.) must provide an insurance certificate naming Southern Maine Pride and the City of Portland as additional insured for the day of the Festival.
Festival Image
  1. It is the stated purpose of Southern Maine Pride Festival to promote a positive image of the GLBTQIA community.
  2. Southern Maine Pride requests all vendors and participants should show respect for all genders, ages, races, cultures, faiths, and sexual orientations. Please refrain from actions that would demean any segment of our community. Southern Maine Pride urges all vendors and participants to maintain a high degree of sensitivity to the feelings, values, and views of all others.
Dress Code
  1. Southern Maine Pride encourages all vendors and participants to appear in appropriate and suitable costumes that celebrate Pride. Unity is always the object of the Pride Festival and no entry, presentation or display that is demeaning to any sector of the community will be allowed or tolerated.
  2. Costumes and other apparel worn at the Festival must comply with any Obscenity Statutes of the State of Maine and/or any public decency ordinances of the City of Portland.
  3. Southern Maine Pride does not regulate or censor dress or behavior. However, the City of Portland does.
  4. The Festival Coordinators or Southern Maine Pride Executive Committee may make a decision as to the propriety of attire worn at the Pride festival.
Conduct of Participants
  1. All participants at the Pride Festival are to conduct themselves in a manner as to promote Pride in the GLBTQIA community. No vendor or participant may use profanity, obscene gestures, or other improper conduct toward another vendor, participant or any spectator at the Pride Festival.
  2. Sexual paraphernalia, genital or phallic representations, real or simulated sexual acts are prohibited.
  3. Finally as we are here to celebrate the diversity of our community, we encourage social interaction among participants. Southern Maine Pride wants the Pride Festival to be a fun and educational experience for everyone. As we are creating this event together, we expect all participants to treat each other with respect and good manners. Inappropriate behavior of any kind will not be tolerated. In the event of behavior deemed disrespectful or inappropriate, a festival volunteer can call a Pride Festival coordinator to the scene, who will then determine appropriate action.
  4. Southern Maine Pride, its duly authorized representatives and assigns have the right to remove any company, organization or individual that refuses to abide by the provisions.
Personal Safety
  1. All persons participating in the Festival are to be cautious of weather related hazards, such as heat exhaustion and heat stroke. Please be aware of the hazards associated with participating in the Festival. Southern Maine Pride does not assume responsibility for the health and well being of any participants.
  2. All vendors with open flames or displays with motorized, illuminated, or electronic components should have a (type ABC) fire extinguisher and vendors that do not have one by the start of the Festival may not be allowed to participate in the Festival.
Festival Grounds
  1. Vendors are expected to respect the nature and beauty of Deering oaks Park.
  2. No vehicle may leave the pavement within the park for any reason without the explicit permission from the Festival Coordinators and approval of the Southern Maine Pride Executive Committee. Written and/or verbal permission must be obtained each time it is necessary to leave the pavement within the park.
  3. Vendors must be conscious of the fact the Farmers market will be in operation the morning of the Festival and courtesy and respect will be expected.
  4. Vehicle parking areas will be assigned and strictly enforced with no exceptions.
  5. No stakes or any other device or item may pierce the ground within the park in any way.
  6. Southern Maine Pride is able to use Deering Oaks Park for the Pride Festival with the blessing of “The Friends Of Deering Oaks”. Any damage to the Park could jeopardize usage of the Park for future events. Therefore any action that could damage the Park, or offend the sensibilities of “The Friends Of Deering Oaks”, may result in the immediate removal of any vendor and could affect the vendor’s future participation in any Pride events.
Item Distribution During The Festival
  1. Vendors planning to distribute items or materials should indicate this on their vendor registration. Southern Maine Pride reserves the right to deny distribution or sale of any item at their discretion.
  2. Any vendor discovered distributing items and/or materials not approved by Southern Maine Pride or included on an approved vendor registration may be removed or assessed additional clean-up costs and probation from future events.
  3. Condoms should not be distributed to any person under the age of 17 years. No sexually explicit or sexually suggestive material may be distributed by any vendor or Festival participants.
  4. Items or materials distributed must have some intrinsic value, providing enticement to be kept, rather than thrown away or tossed to the ground.
Licensing and Insurances
  1. Vendors are responsible for obtaining all necessary insurances as required for vending and food services, in the state of Maine. One-day licensing permits are required by the City of Portland and will be issued the morning of the Festival. These permits are mandatory regardless of permits you may hold and Southern Maine Pride is required to have them issued for any type of vending. Your registration fee includes the cost of this one day permit. Proof of insurance(s) may be required of any Vendor in regards to their vending. Southern Maine Pride reserves the right to require a vendor to list Southern Maine Pride as secondary insured for an amount no less than $1 million dollars. Failure to obtain, and have in possession, any necessary licenses, permits or proof of insurance(s) will result in the immediate removal of any vendor and could affect the vendor’s future participation in any Pride events.
Alcohol, Illegal Substances, Medication
  1. No vendor or participant in the Pride Festival will be permitted to consume alcohol or use illegally controlled substances before or during the Festival nor at any vendor area, assembly or disbanding site.
  2. Those under any influence will not be allowed to participate in the Pride Festival and will be deemed a spectator by Southern Maine Pride and made responsible for their own actions until removed.
  3. Vendors and participants adversely affected or incoherent from medication will also be removed from the Festival area.
  4. Any vendor or participant violating these rules will be withdrawn from the Festival and will be asked to remove their entry from the area.
Rain Out Policy
  1. In the event of extreme weather, including but not limited to rain, Southern Maine Pride reserves the right to cancel the Pride Festival. Notice of cancellation will be posted no later than 2 hours before the start of the Festival using Southern Maine Pride voicemail or its website www.southernmainepride.org. All efforts will be made to inform participants in a timely way and manner.
  2. Registration fees will not be refunded under any circumstance.
Rule Enforcement and Appeal
  1. The above rules and regulations are subject to the interpretation of the Festival Coordinators and will be enforced by Southern Maine Pride and its agents.
  2. Appeal of any decision or interpretation of these rules may be made through the Southern Maine Pride Committee, who will evaluate the request and submit a recommendation to the Festival Coordinators.
  3. Only members of Southern Maine Pride and its Board of Directors are authorized to appeal, reinterpret or make exception to the above rules or defined procedures.
  4. The Festival Coordinators and Southern Maine Pride Executive Committee have the right to remove any vendor, company, organization or individual for non-compliance of these rules.
  5. Any vendor, company, organization or individual removed for non-compliance of these rules shall forfeit any and all fees associated with Festival participation and may affect same day event participation.
  6. Southern Maine Pride retains the right to assess additional repair or clean-up costs to any participant causing damage, generating excessive litter or abandoning refuse.
  7. Southern Maine Pride reserves the right to refuse any registration.
Changes to the Rules and Regulations
  1. All Rules and Regulations are subject to change without notice. In this event, the most current Rules and Regulations will be posted via the Southern Maine Pride website and general notification will be made within 48 hours of said changes.
Festival events and schedule will be published shortly. Please check back soon.